At Quadric, we take your privacy seriously. Please read this Privacy Policy to learn how we collect, use and share personal data when you access or use our Services, visit our websites, or apply for employment with Quadric. By using or accessing our Services in any manner, submitting information to us, or applying for a role at Quadric, you acknowledge that you have read, understand and acknowledge this Privacy Policy and our data practices as described below, and you hereby consent that we will collect, use and share your information as described in this Privacy Policy.
Remember that your use of Quadric's Services is at all times subject to our Terms of Use, which incorporates this Privacy Policy. Any terms we use in this Policy without defining them have the definitions given to them in the Terms of Use.
Table of Contents
- What this Privacy Policy Covers
- Personal Data
- How We Share Your Personal Data
- Tracking Tools and Opt-Out
- Data Security and Retention
- Personal Data of Children
- Other State Law Privacy Rights
- European Union and United Kingdom Data Subject Rights
- Changes to this Privacy Policy
- Contact Information
1. What this Privacy Policy Covers
This Privacy Policy covers how we treat Personal Data that we gather when you access or use our Services. This Privacy Policy also applies to individuals who apply for employment with Quadric, including those who submit applications, resumes, or other information through our careers pages, job postings, applicant tracking systems, recruiting platforms, directly via email, or other hiring-related channels. "Personal Data" means any information that identifies or relates to a particular individual and also includes information referred to as "personally identifiable information" or "personal information" under applicable data privacy laws, rules or regulations.
This Privacy Policy does not cover the practices of companies we don't own or control or people we don't manage.
2. Personal Data
Categories of Personal Data We Collect
This chart details the categories of Personal Data that we collect and have collected over the past 12 months:
| Category | Examples |
|---|---|
| Profile or Contact Data | First and last name, email address, phone number, avatar/profile picture |
| Job Applicants and Recruiting | Contact information, resume or curriculum vitae details, employment and education history, qualifications and skills, interview notes, communications, references (if provided), eligibility to work information, and any other information voluntarily submitted during the application or interview process |
| Online Identifiers | Unique identifiers such as account name and passwords |
| Payment Data | Billing address, email address, phone number (processed via Stripe) |
| Device/IP Data | IP address, type of device/operating system/browser used |
| Web Analytics | Web page interactions, referring webpage/source, non-identifiable request IDs |
| Social Network Data | Email, username from social platforms |
| Geolocation Data | IP-address-based location information |
| Sensory Data | Photos, videos or recordings of your environment |
Categories of Sources of Personal Data
We collect Personal Data about you from the following categories of sources:
- You - When you provide such information directly to us, create an account, use our interactive tools, send us an email, or contact us
- Automatic Collection - Through Cookies, location-enabled browsers, and applications you install
- Third Parties - Vendors, analytics providers, and social networks
- Job Applicants - Personal data directly from candidates, from recruiting platforms or job boards, from references provided by the candidate, or from other sources as permitted by law.
Our Commercial or Business Purposes for Collecting Personal Data
- Providing, customizing and improving the Services
- Processing orders or other transactions; billing
- Fraud protection, security and debugging
- Marketing and selling the Services
- Corresponding with you and sending communications
- Meeting legal requirements and enforcing legal terms
3. How We Share Your Personal Data
We disclose your Personal Data to the categories of service providers and other parties listed below. These service providers are authorized to use personal data only as necessary to perform services on our behalf and are subject to appropriate confidentiality and security obligations. Depending on state laws that may be applicable to you, some of these disclosures may constitute a "sale" of your Personal Data.
- Service Providers - Hosting, technology and communication providers, analytics providers, support vendors, payment processors (Stripe), applicant tracking systems, recruiting platforms, background screening providers (post-employment offer), and interview coordination tools.
- Analytics Partners - Companies that help us analyze how you interact with our Services
- Parties You Authorize - Third parties you authorize, access or authenticate
4. Tracking Tools and Opt-Out
The Services use cookies, pixel tags, and similar technologies. These technologies are used for various purposes:
- Essential Cookies - Required for account access and core functionality
- Functional Cookies - Maintain your preferences and settings
- Performance/Analytical Cookies - Track user behavior and advertising effectiveness
You can manage cookies through your browser settings or opt out of Google Analytics via the Google Analytics opt-out browser add-on.
5. Data Security and Retention
We seek to protect your Personal Data from unauthorized access, use and disclosure using appropriate physical, technical, organizational and administrative security measures based on the type of Personal Data and how we are processing that data.
We retain Personal Data about you for as long as you have an open account with us or as otherwise necessary to provide you with our Services. In some cases we retain Personal Data for longer, if doing so is necessary to comply with our legal obligations, resolve disputes or collect fees owed, or is otherwise permitted or required by applicable law, rule or regulation.
Personal data collected during the recruitment process is retained for a limited period consistent with business needs, legal requirements, and our internal retention practices, after which it is securely deleted or anonymized.
6. Personal Data of Children
We do not knowingly collect or solicit Personal Data about children under 16 years of age; if you are a child under the age of 16, please do not attempt to register for or otherwise use the Services or send us any Personal Data. If we learn we have collected Personal Data from a child under 16 years of age, we will delete that information as quickly as possible.
7. Other State Law Privacy Rights
California Residents
California Civil Code Sections 1798.83-1798.84 permit California residents to contact us to prevent disclosure of Personal Data to third parties for such third parties' direct marketing purposes.
Nevada Residents
If you are a resident of Nevada, you have the right to opt-out of the sale of certain Personal Data to third parties who intend to license or sell that Personal Data. Please contact us with the subject line "Nevada Do Not Sell Request" to exercise this right.
8. European Union and United Kingdom Data Subject Rights
If you are a resident of the European Union ("EU"), United Kingdom, Lichtenstein, Norway or Iceland, you may have additional rights under the EU General Data Protection Regulation (the "GDPR").
Your Rights
- Access and obtain a copy of your data
- Rectification of incorrect information
- Erasure of your data
- Withdraw consent at any time
- Data portability
- Object to processing
- Restrict processing
- File complaints with supervisory authorities
Data Transfers
Personal data transfers to the U.S. occur under standard data protection clauses, binding corporate rules, or approved codes of conduct.
9. Changes to this Privacy Policy
We're constantly trying to improve our Services, so we may need to change this Privacy Policy from time to time, but we will alert you to any such changes by placing a notice on the Quadric website, by sending you an email and/or by some other means. Please note that if you've opted not to receive legal notice emails from us, those legal notices will still govern your use of the Services, and you are still responsible for reading and understanding them.
10.Contact Information
If you have any questions or comments about this Privacy Policy, the ways in which we collect and use your Personal Data or your choices and rights regarding such collection and use, please contact us at:
- Phone: +1-844-476-7800
- Website: quadric.ai
- Email: hello@quadric.ai
- Address: 330 Primrose Road, Suite 306, Burlingame, California 94010